If you’re planning to apply for a loan, seeking a visa, or even just looking to update your resume, a Certificate of Employment can be a key document you’ll need. COE is an official way for your employer to confirm your job status, role, and length of service.

Thinking about requesting this important piece of paperwork? Well don’t worry – it’s usually a simple process. Have your COE in no time with the right approach. This article is purposely written to guide you on how to make the request smoothly and professionally. Explore the details, such as

• What is a certificate of employment?
• How to get a certificate of employment in UAE?
• Certificate of Employment request letter
• Get assistance from the Emiratisation Gate

What is a Certificate of Employment in UAE?

A certificate of employment is a significant document. COE is a verified record showing an individual’s work experience with a particular company. Employers used it to check the exact position and qualify the monthly wage of the employee.

A COE may be applicable in various situations. Some of the most common reasons:

• New Job Applications
• Financial Applications
• Visa Applications
• Renting an Apartment

Process to Get a Certificate of Employment in UAE

The process of obtaining a COE in the UAE is simple and convenient. The typical steps involved:

Identify the Point of Contact:

The process of filling out the application is slightly different from company to company. You can ask whether your HR department or your immediate supervisor has resources that can help.

Submit a Request Letter:

Submit a letter of request for the procedure to commence. The letter is written to the specific department or member of the company. The letter should be straightforward and in a professional tone. It should specify your full name, employee ID (if applicable), and a straightforward sentence of request for the Certificate of Employment.

Timeframe and Issuance:

The timeframe for issuing your COE depends on your employer’s internal policies. However, asking about the expected outcome time beforehand is still a wise thing to do.

How to Write a Certificate of Employment Request Letter

A COE request letter serves a very crucial role to your employer. A way of sound conduct and saving time for you and your employer. Let’s explore what to include and how to structure it:

Heading:

On the letter heading, indicate your:

• Full name
• Present address
• Contact number, and
• Email address.

Date:

Include the date in the letter heading at the top with your contact details.

Department Name:

Mention in your letter the right person or department from where the COEs could be provided. Verify with your hr department or supervisor if you are unsure about the rules.

Salutation:

Start the body of your letter with a formal salutation. You can use “Dear [Name of recipient]” or “Dear Sir or Madam” if the recipient’s name is unknown.

Clear Request:

In the beginning sentence state your purpose of writing. For example: “This letter is a formal application for a Certificate of Employment”

Current job information:

Enclose your current job information. It serves as a reminder to your current employer as well as to verify the accuracy of COE.

Disclose the reason:

Disclose the reason that got you this certification request if you are comfortable with that

Letter Ending:

Add a courteous ending to your letter, like “Sincerely” or “Thank you for your time and help.”

Provide Empty Space:

Ensure that you provide an empty space for signature.

How to Make a COE?

Ask your employer to create an official certificate of employment (COE) as they follow their official format and have the appropriate authorization. However, as a reference, here is how you can make your own:

Formatting:

Select a professional template to start the letter. Mention your name and contacts at the top.

Title:

The title should be “Certificate of Employment”.

Employee Information:

Write your full legal name as documented on company records.

Company Information:

Indicate a company’s name, address, and contacts.

Employment Dates:

State the timeframe and during which you worked

Job Title:

Put in a short phrase that tells the reader the position you held inside the company.

Issuing Date:

To convey that the document was composed on a specific day, disclose the date in the document.

Statement of Employment:

Write down one sentence or two sentences implying your specific position and from given dates.

Optional Information:

• Salary
• Reason for Leaving
• Signature Line

Sample of Certificate of Employment

A template is shared functions as a Certificate of Employment sample:

[Company Logo]

Certificate of Employment

This is to certify that [Employee’s Name] has been employed with [Company Name] from [Start Date] to [End Date], serving as [Job Title/Position]. During this period, [Employee’s Name] has demonstrated professionalism, dedication, and excellent performance in their role.

Employee Information:

Employee’s Name: [Full Name]

Job Title/Position: [Job Title/Position]

Dates of Employment: [Start Date] to [End Date]

Company Information:

Company Name: [Company Name]

Address: [Company Address]

Contact Information: [Phone Number], [Email Address]

Company Registration Number: [Registration Number]

This certificate is issued upon request of the employee for employment verification purposes.

Authorized Signature: ______________________

[Signature]

Date: [Date] [Note: This certificate is valid only if presented in its original form and bears the authorized signature of the company representative.] [Company Letterhead]

Download COE Template

There are plenty of online platforms that provide the free or paid certificate of employment template. You can use background editing tools to personalize them. Websites such as:

• Canva
• Template.net or
• Adobe Stock often provides different options to get a template.

Some HR software solutions allow you to use ready-made certificate templates. Check if your business owns an HR tools suit. Find out if they have this feature in the software.

Further, if you do not have a chance to edit a template, you can use software like Microsoft Word, Google Docs, or Adobe InDesign. This way, you can create your own certificate of employment for a visa. It’s easy to use and convenient. Start with a new document and carry out your design with the desired format. Add all the relevant details such as:

• Employee details
• Company particulars and
• Signatures.

Replace the bracketed information with your details once you find a template. Pay attention to formatting and ensure it looks professional. Go through it and make sure you have not made any mistakes before sending it to your employer

We discussed Certificate of employment templates that are just for reference. The most preferable method is getting a COE directly from your company. They might have a specific format. So before starting out, verify that it suits your entity’s regulations.

There’s a possibility that the template downloaded is inadequately optimized for mobile devices. It is wise to use a desktop for a better format.

Get assistance from the Emiratisation Gate

A Certificate of Employment is the most beneficial document. It gives the strongest chances of success. The most important aspect of COE is that it verifies your employment status. You don’t need to prove your financial stability separately. The travel purpose can be disclosed clearly and increases your chances for approval by a significant margin. However, do a thorough check prior to applying for any COE ensuring it matches the specificities.

This guide is written to offer you help regarding every ins and outs of certificate of employment. Still, if you have any other queries Emiratisation Gate is here to help. Just feel free to get in touch with our expert team for more details. At Emiratisation Gate, we have a team of qualified professionals to guide you through the complexities of international travel. Thereby provide easy-going, hassle-free travel.